Manage user rights
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    Manage user rights

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    Article summary

    About the rights system

    There is a rights system for assigning user rights. This makes it easier to manage user permissions, as you can define standards and rights groups and therefore do not have to adjust the rights for each user individually.

    Prerequisite

    To have access to user rights management, you must be an administrator or have the Manage users administration right.

    Rights

    DisplayRight
    The user has the right.
    The user does not have this right.


    Levels

    The rights system is divided into four levels:

    ColourLevel
    PurpleUser level
    YellowGroup level
    BlueCompany standard
    GreySPEDION standard (not changeable)

    Superordinate levels overwrite subordinate levels.

    Example:
    A right set at user level overwrites the same right at group level and in the company standard. If a right is not set at any level, the SPEDION standard always applies.


    Lower and current level

    In the Lower level column, you can see how the right is set if you do not make any changes in the Current level column.

    If the field in the Lower level column is filled with grey colour, this right applies. No right has been defined at the current level.

    If a field in the Current level column is green or red, this right takes effect and overwrites the right at the lower level.



    It makes sense to only assign rights if the current level is different from the lower level.

    User rights overview

    In the Administration, move the mouse over the User icon and click on User Rights Overview.

    Here you can see the individual users, which rights these users have and on what basis (= in which level) the respective right was set.

    #Description
    1Right was set as company standard and not changed at higher levels.
    2Right was set as SPEDION standard and not changed at higher levels.
    3Right was set at user level.
    4Right was set at group level and not changed at user level.

    You can edit a user by clicking on their line.
    You can find more information on this under User level

    Company standard

    Firstly, you should define your Company standard if it differs from the SPEDION standard.

    You can set the rights for the company standard in the Current level column.

    1. Click on the Cross or the Check in the corresponding line.

    Reset company standard
    Click on the trash can icon to reset the right to the lower level (in this case to the SPEDION standard).


    Group level (user groups)

    Create groups for users who should have the same rights settings:

    1. Move the mouse over User icon in the menu bar and click on User groups.
    2. Optional, if you want to create a new group:
      1. Enter a name for the group in the Group name field.
      2. Click on Add new group.
    3. Click on Edit in the line of the desired group.
    4. Optional, if you want to edit the users of a new or existing group:
      1. Add users to the group in the Data tab.
      2. Click on Save.
    5. Click on the Rights tab.
    6. In the Current level column, click on the Cross or Check if the rights should differ from the Lower level column.


    User level

    It is recommended to assign rights at user level as rarely as possible. In some cases, however, this is necessary.
    Example: Only individual users should be authorised to use the SPEDION Portal App.

    1. Click on Users in the menu bar.
    2. Click on Edit in the line of the desired user.
    3. Click on the Rights tab.
    4. In the Current level column, click on the Cross or Check if the rights should differ from the Lower level column.

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